PHOTOGRAPHY MINI SESSION AGREEMENT

PhotosbySarahKay – Photographer: Sarah Kelley

This Agreement outlines the terms and conditions between PhotosbySarahKay (“Photographer”) and the Client for mini session photography services. By booking and paying the required retainer, Client acknowledges and agrees to all terms listed below.

1. PAYMENTS & BOOKING

  • A non-refundable 25% retainer is required to secure your session date and time.

  • The remaining balance is due in full on the date of the session.

  • Payment plans may be arranged in advance at the Photographer’s discretion.

  • No session is considered booked until the retainer is paid.

2. SESSION TIMELINESS

  • Client must arrive on time for the scheduled session.

  • If running late, notify Photographer immediately.

  • Arrivals more than 15 minutes late will either:

    • Be rescheduled at Photographer’s discretion or

    • Have the late time deducted from the session time

  • Mini sessions may be booked back-to-back, so timeliness is essential.

3. CANCELLATION & RESCHEDULING

  • To reschedule, Client must provide minimum 24 hours notice.

  • To cancel completely, Client must provide minimum 7 days notice.

  • Cancellations with less than 7 days notice forfeit the non-refundable retainer.

  • No-shows or failure to notify will result in forfeiture of the retainer and session.

4. COOPERATION & NO-SHOWS

  • Photographer is not responsible for lack of cooperation from Client, children, pets, or other participants.

  • If Photographer must travel to the location and the session is rescheduled due to lack of cooperation, additional travel fees may apply.

  • No refunds are issued for uncooperative behavior or missed photographic opportunities.

5. EQUIPMENT FAILURE / IMAGE LOSS

In the extremely unlikely event of equipment failure, data loss, or corrupted files:

  • PhotosbySarahKay is not liable for lost images.

  • A re-shoot will be offered, if possible, at no additional cost.

  • Re-shoots are granted at Photographer’s discretion.

6. DELIVERY OF IMAGES

  • Client will receive the agreed-upon number of professionally edited, high-resolution images through a password-protected online gallery.

  • Mini sessions typically include around 20 images, but the final number may vary depending on cooperation, time, lighting, weather, and session type.

  • Photographer does not guarantee a specific number of images, poses, or outcomes.

  • Images are delivered digitally and may be downloaded for personal use.

  • Digital images cannot be downloaded to a phone/tablet.

  • A custom USB can be purchased for $25.

7. PERMITTED PERSONAL USE

Clients may:

  • Print images for personal use

  • Share images online with credit to PhotosbySarahKay

Clients may not:

  • Sell images

  • Enter images into contests

  • Use images commercially

  • Edit, filter, crop, alter, or adjust images

  • Remove watermarks

  • Claim professional ownership

8. PRINTING DISCLAIMER

  • Photographer recommends printing through professional labs only (MPix.com recommended).

  • Photos printed elsewhere may appear discolored, blurry, or low-quality.

  • PhotosbySarahKay is not liable for dissatisfaction with prints produced by non-professional or third-party labs.

Print Life

Client acknowledges that non-archival prints may fade or discolor over time and releases Photographer from liability related to fading or discoloration.

9. COPYRIGHT

  • Photographer retains full copyright to all images created.

  • A print release is provided for personal use only.

  • RAW/Unedited files will never be released.

10. CREATIVE LICENSE & EDITING

  • Photographer edits images at her artistic discretion and releases only images that meet professional standards.

  • Not all captured images will be included in the gallery.

  • Client may request additional editing, which may incur an additional fee.

  • Photographer does not edit to match another photographer’s style or to alter appearance beyond standard retouching.

11. SPECIAL PHOTO REQUESTS

Photographer will attempt to honor special photo requests but cannot guarantee:

  • Cooperation of subjects

  • Weather

  • Location availability

  • Lighting conditions

  • Poses or specific images

No refunds are issued for unobtainable requests.

12. LIABILITY & SAFETY

  • Client participates in sessions at their own risk.

  • Photographer is not responsible for injury, accidents, or damage to personal property during the session.

  • Photographer is not liable for missed shots due to:

    • Weather

    • Venue restrictions

    • Guest interference

    • Environmental hazards

    • Child or pet behavior

    • Equipment limitations imposed by the location

13. MODEL RELEASE

Client grants Photographer permission to:

  • Use images for portfolio, website, social media, advertising, and competitions

  • Copyright and publish images as needed

  • Use images in print or digital form with no claim to profits by Client

The model release applies to Client and all photographed minor children unless otherwise agreed in writing.

14. SOCIAL MEDIA

  • Photographer may post “sneak peeks” on Facebook/Instagram.

  • Clients are encouraged to tag themselves.

  • Images may not be altered in any way when shared.

15. REFUNDS

  • All sales are final once images are delivered and the gallery is accessible.

  • No refunds for:

    • Disliking your appearance

    • Disliking the style

    • Weather

    • Lack of cooperation

    • Expectation of poses not provided

  • Photography is a custom service; digital products cannot be returned.

16. TERMINATION OF SERVICES

  • Photographer reserves the right to refuse service for any reason.

  • If Photographer terminates the contract, Client will receive a full refund of the session fee or retainer.

17. FORCE MAJEURE

Photographer is not liable for failure to perform due to:

  • Illness

  • Emergency

  • Natural disasters

  • Acts of God

  • Travel restrictions

  • Circumstances beyond reasonable control

A reschedule will be offered in these situations.

18. AGREEMENT & GOVERNING LAW

  • Terms and conditions may be updated at any time without notice.

  • By paying the retainer and booking the session, Client agrees to all terms.

  • This agreement is governed by the laws of the State of Washington.